Start with the work you can measure. Choose one recurring document process and count the time your team spends requesting files, checking submissions, entering values and following up.
Record a baseline
For a representative period, record the number of completed processes, staff time per process, follow-up requests and rework. Separate active staff time from the time a document spends waiting for a client or approval.
Include the full cost
Include your software plan, any additional seats or usage, setup, training and ongoing review. Use the actual Dropie prices and plan limits. Annual billing is a yearly commitment, so compare costs over the same period.
Try an illustrative calculation
This example uses assumptions, not measured customer results. Suppose a team completes 100 processes a month and saves 15 minutes of active staff time per process. That releases 25 staff hours a month. At an assumed internal cost of EUR 30 per hour, the time is valued at EUR 750.
A EUR 300 monthly software plan would leave EUR 450 of modeled monthly value before setup, training, add-ons and ongoing maintenance. Released staff time is capacity, not automatically a cash saving. If the assumed time saving does not occur, the estimate changes.
Compare a pilot with the baseline
Run the same kind of work through a small pilot. Measure time, missing documents, rework and completion. Keep human checks where they are needed. Use the results to decide whether to expand the process or change it.
The ROI calculator can help explore your assumptions. The workflow examples show possible process structures; they do not promise a particular saving or payback period.
Choose a process with a clear owner
Start where the work repeats and a person can review the outcome. Document the exceptions before scaling. MCP can help build a workflow with a connected assistant, but the owner still reviews and approves it.
